1. The Templates - How to create a new document.

  2. The Interface - What button does what?

Where to Begin: The Templates

SciFlow is an online text editor that allows automated formatting of your texts by using templates. They are the backbone of SciFlows claim to automated formatting because they decide which format applies to your document. Therefore, to get started with SciFlow successfully, the most important thing to understand is the role of templates.

There is a vast diversity of academic paper formats. From assignments to thesis and conference proceedings to journal articles, each may require different formatting, and precisely those requirements are embedded in the templates.

That is why we recommend starting with SciFlow by choosing a fitting template.

Choosing a Template

As stated above, there are many different use cases for academic texts. To make it easier to find a fitting template, we split our templates into three broader categories: Journals, Scientific Manuscripts and Theses, Assignments & Exposés

Templates for Researchers

  • Journals - Here, you’ll find our template library for journals and conference proceedings. You can create a new document with one of these templates by clicking on the create button next to an entry.

  • Scientific Manuscripts - Here, you’ll find more generalized templates that follow one of the more common style guides from which you can choose. Use these for quick sketches, advanced drafts of fully committed manuscripts.

Templates for Students

  • Theses, Assignment, and Exposés - Here, you’ll find anything you need, from term paper to Ph.D. thesis. (If your university or institute has a license agreement with SciFlow, you can access customized templates for your organization from the respective web portal.)

Switching the Template

You can still change the template assigned to your document after the fact. Open the Export & Submit menu from the sidebar and click on the magnifying glass icon to open a search bar. From there, you can search for and apply any other available template. (Please keep in mind that a change of templates does not include a structural adaption. Any structural changes necessary to fit the new template must be made manually.)

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Exporting

The format settings embedded in the templates are automatically applied to a document once exported. Depending on the template used, the export provides either a PDF or a Word file wherein the content written in the editor is conveyed into the needed format, including bibliography and citation style.

To export a document, open the Export & Submit menu and click on the Download button.

The Interface

To produce the text you are looking for, SciFlow provides an array of features that are accessible through the interface. Every function about creating and editing text is found in the Format Bar. The functions and features surrounding the context of your document are located in the sidebar menu, and all settings encompassing SciFlow as an app are found in the App menu.

Format Bar

The Format Bar is located floating at the editor's top and offers options to either edit existing text or add new elements like tables, figures, citations, etc. Adding elements depends on the current position of the cursor within the text.

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1

Setting text bold

11

Placing a citation

2

Setting text italic

12

Placing a figure

3

Superscript text

13

Placing a table

4

Subscript text

14

Placing an equation

5

Indent paragraph for a long quotation

15

Adding a hyperlink to text

6

Adding a bullet list

16

Undo last action

7

Adding a numbered list

17

Redo last undone action

8

Decrease indent (only for list items)

18

Adding a special character

9

Increase indent (only for list items)

19

Adding a manual page break

10

Placing a footnote

Sidebar

As the name implies, the sidebar menu appears on the right-hand side of the editor. It offers features and functions dedicated to providing context to your document, like an outline of your document, inviting authors, and managing your references.

  1. Document outline - Outlines the chapter structure of your document and lists all placed text elements (figures, tables, equations).

  2. Authors - Lets you manage all participating authors of your document and invite new ones.

  3. Comments - Gives an overview and the chance to answer comments you and your co-authors have left.

  4. Spellcheck - Checks your document for orthographic typos and errors.

  5. Reference Library - Allows you to place, share or import your references.

  6. Export & Submit - Exports your document under the current template or lets you select a new one.

App Menu

You can find this menu in the top left corner of the editor. There you have access to all options surrounding the app as a whole.

  1. Documents - Offers an overview of all your documents, lets you search for specific ones, and delete obsolete ones.

  2. Author Profile - Organizes your author information and lets you add your credentials and affiliations either by hand or via ORCID ID. Primarily meant for researchers rather than students.

  3. Preferences - Allows you to determine notification specifics and app handlings like starting spellcheck by default and similar actions.

  4. Sign out - Signs you out of the app and is an efficient way to make us sad. Just kidding, we are happy to welcome you back every time you choose to return.

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