Collaboration

Collaboration is another crucial aspect of SciFlow. Any number of participants may partake in a document while writing together in real-time, sharing references via the This Document tab of the Reference Library, and leaving comments.

  1. Inviting Co-Authors

  2. Managing Co-Authors

  3. Commenting

  4. Revisions

Inviting Co-Authors

You can invite anyone you like into your documents. The only requirement for that person is to have a SciFlow account (they are free). Depending on the role you choose for your invitee, they have different permissions. Further information about authors is free to edit afterward as well.

To invite someone, open the Authors menu in the sidebar, click on the Invite an author button and choose the intended role for the invitee. From there, you can either enter the mail address of the desired recipient and send an invite (Send invite) or copy the link (Just copy the link) to share it via the means of your choice.

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Roles

Available roles for invitees are:

  • Admin - Has permission to write in and edit the document. Has also permission to delete the document and to remove other authors.

  • Co-Author - Has permission to write in and edit the document.

  • Comment only - Has permission only to read and leave comments.

Managing Co-Authors

After a collaborator joins your document, you can manage their author information for that particular document by opening the Authors menu of the sidebar and selecting the participant whose information you want to edit.

In the menu that opens afterward, you can change the role of a collaborator, add additional author information or even hide them from the publication if they only take an advisory role or similar.

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Commenting

Comments can be attached to any part of the text. Highlight the section you want to contribute to and click on the appearing Add comment icon. That opens the Comments menu, where you can leave your input.

Comments are signaled by a yellow underline in the running text and accessible through the Comments menu.

Other participants or yourself may respond to any comment by selecting it from the editor or the Comments menu and writing a reply. A little pop-up above the Comments menu icon shows the number of unread comments in a document.

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Keep Track of your Document: Revisions

To maintain an overview over the development of your document, whether working alone on it or in a team, SciFlow provides the option to create revisions (Create revisions). A revision saves a current snapshot of your project, giving you a chance to retroactively review different stages of development regarding your document's progress.

For instance, this helps to archive a previous version of a section before you rewrite it. Revisions are accessible by opening the document history (select the drop-down menu next to the Create revision button and choose Open document history).

Users that benefit from a campus license or SciFlow groups can also compare two revisions to track changes. To track changes, open the document history and choose two revisions you want to compare by checking the mark boxes next to the versions in question. SciFlow will then display all differences between the selected revisions and who is responsible for the change.

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